How To Fill Out The Form

Supplemental help instructions for this program are listed below.


Certified Payroll

Protecting the Privacy of Workers

Effective January 19, 2009 (US Department of Labor)
It is now acceptable to identify an employee as follows:

Employee Name
Employee Number
xxx-xx-1234 (SS#)

Not all agencies will implement this new information immediately.
Verify before making this change.


Wage Rates and Fringe Benefits

How to report them on the form.

Prevailing Wage Rate is the total amount paid per hour including the benefits (Standard Time).

Example:

The Prevailing Wage Rate for a trade at standard time is 25.00 per hour (including benefits).
Enter this amount in the "Employee Set Up" as a Lump Sum to calculate the Gross Pay earned.

If the employee receives the full hourly rate (25.00) in the payroll check, with no payments to a qualifying plan, no deduction for benefits is needed.

If the Benefits amount is 5.00 per hour and is made with separate payment(s) to a qualifying plan,
use the deduction column "Other" to deduct this amount ($5.00). This benefit amount can be explained on the "Back Side".

Note:

  • Base Rate is the Prevailing Wage Rate (Standard Time), as compared to OverTime and Double Time.
  • Federal Withholding: Most construction workers fall into the 10% or 15% rate of withholding.
  • State Withholding: Typically you can use 2% or 3% to calculate an amount, if you are required to report an amount.
  • Remember: You cannot report that you are paying less than the prevailing wage for the category of work being performed. It's OK to pay more than the prevailing wage rate.


Subcontractors

Contractors and Subcontractors who hire subcontractors should consider the following procedure:

  • Do not list the subcontractor nor their employees on your weekly reporting form.
    A subcontractor is anyone you are paying with a 1099 form.
  • The subcontractor should do the following:
    1. Complete their own form "front side" and enter their name as a subcontractor and complete the form including listing the employees that worked on the project for the week reporting.
    2. The subcontractor should also complete and sign the compliance page "Backside"
    3. The subcontractor should submit the completed forms to you (the contractor who hired them).
  • The contractor then submits their report along with the subcontracts to the General Contractor or the Agency, whichever is required.
  • Remember: You cannot report that you are paying less than the prevailing wage for the category of work being performed. It's OK to pay more than the prevailing wage rate.

Deduction Columns
  • You cannot add columns
  • If additional columns are needed, consider combining the deductions into one or more of the existing columns.
  • You may change the column titles. See "Edit Form" on the Employee Setup page.

Click here to access Tax and Wage Rate information.


Project Folder

To create a folder, use the program's "Search" feature (see the Yellow Menu bar).
Find / search the record(s) by name or any other criteria in the search layout.
(See the Search Instructions.)

This will bring forward only the project(s) searched (Project Folder).

Click the "Sort" button to organize the Project Folder.

Navigation: To find your selected record(s), click the following buttons in the Yellow Menu Bar:

    Back - Next        Move between the folder records  (Middle Row)
    View List            A summary list of records  (Middle Row)

Use the "Browse All" button to restore all records.
Select the "Sort" button to organize the records.

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