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WH-347 - Certified Payroll   (How To Fill Out The Form)

Note:

This form is not a "payroll" form, but instead a summary of payroll.
It highlights the prevailing wage rates for each employee who worked on the project.

Deduction Columns
You cannot add columns.
If additional columns are needed,
consider combining the deductions into one or more of the existing columns.

You may change the column titles. See "Edit Form" on the Employee Setup page.

      For product description, options, and features, click here.

Yellow Menu Bar
    PRINT, generate a PDF, and other basic program functions are performed by clicking these buttons.
    Each button contains a dialog box to assist the user.
    We have disabled the computer’s dropdown menu for use with this program.

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How Records Are Saved
    Once you create a New Form or use the Duplicate / Update feature,
    the New forms and Data are automatically saved
    (existing records are unaffected).
    You don't have to do anything.

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Find your records:
    Click the following buttons in the Yellow Menu Bar:
    Next - BackMove between records
    SearchFind a specific record(s) or Project Folder
    View ListA summary list of records

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Page Turn

( O Employee Setup - O Front Side / WH-347 - O Back Side / WH-348 )

    Select the desired Form.
    They automatically exchange data.
    You will not lose any data changing between forms and records.

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Start Each New Project

New Form

Click the New Form button for a Blank Record.
      Existing records are automatically saved and unaffected.

Fill in the Red bordered fields.

There is no need to use the Sample Record, or modify or delete any existing forms.

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How to Enter the Data (WH-347)

Fill in the Red bordered fields.
      Field sizes are fixed and cannot be changed.
      Data beyond the field size does not print.
      Stop typing at the end of each line.
      Do not use the Enter key to stretch the field and do not wrap around text.

When a field permits more than one (1) line of text to be entered:
      Enter the first line of text, stop typing.
      To drop a line, use the Enter / Return Key (middle of keyboard)
      (Do not use the Arrow Keys or the Enter Key in the numeric keypad).
      Do not stretch the field size. (It will not print)

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Employee Setup   (Yellow Menu Bar)

Select this screen to Enter your re-usable Employee Data.
(Create a mini data base.)

Select Deduction and Calculation methods   (manual or auto-calculate)
Access this Employee data on the Front Side from a drop down List.
Click the Employee Setup Instructions. (top of the program screen)

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How to Automatically Calculate Deductions

There are three (3) categories to setup the program
to automatically calculate deductions.

    Employee data      Enter the data for each employee
    Method of Calculation
    Type of Calculation
    You will setup a mini database.
    It will be re-usable employee data which you access on the Front side (Form).
          After completing the Options and entering Employee Data,
          all you will need to do on the form is
          enter the hours worked for each weekly report.

      Note: Click on the Gray Column Titles for instructions and examples.

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Category 1

Enter the re-usable employee data in each column for each employee.

    Click the New Employee button (Yellow Menu Bar)
    Complete columns #1 through #8.
    You accessed this information on the form, Front Side,
    from a drop down menu in column #1.
    Repeat this process for each employee.
    The program automatically adjusts for multiple pages.

Wage Rates and Fringe Benefits - How to report them on the form.

    Prevailing Wage Rate
    It is the total amount paid per hour including the benefits (Standard Time).
    Example:     Standard time is 25.00 per hour (including benefits).
    Enter this amount in the "Employee Set Up" as a Lump Sum.
    It calculates the Gross Pay earned.
    Example
    Rate of Pay        25.00    (column # 6)
    Deductions   5.00    (OTHER column # 8)
    (If the total Benefits amount is 5.00 per hour)
    If necessary, separate the amounts and explain them on the Back Side.

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Category 2

Deduction Method Column (#8) Options

There are only five (5) deduction columns.
      You can combine your remaining deductions in the Other column, as needed.

For each deduction category and each employee,
      select how deductions are to be calculated on the form.

o - A    % of Gross Amount          (automatically calculates on the Payroll Form)
o - B    Dollar Amount per hour    (use only when reporting THIS job)
o - C    Manual Entry                   (Enter the amount to be deducted directly on the Payroll Form)

    Note:
    Select a method for each column and each employee, as needed.
    When you select Gross Pay for ALL Projects, you can not choose “B” for any column.

Category 3

Deductions and Net Pay (see top right of Employee Setup)

O - Select Gross Pay for THIS Prevailing Wage job only
      (calculates column # 7) & (Calculates Net Wages (#9),
      It subtracts the Total Deductions (#8) from Gross Earned THIS Project)

      THIS job only, means the employee’s hours worked on the prevailing wage job only.

O - Select Gross Pay for ALL Work performed this week
      (calculates column # 7) & (Calculates Net Wages (#9),
      It subtracts the Total Deductions (#8) from Gross Earned ALL Projects)

      ALL projects means,
      (the hours only for this project and the Gross earned including all other jobs.

      Note: Gross Pay for ALL Work performed,
      You must enter the Gross Amount manually on the form, since wage rates may vary.

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Existing Project (update existing)

Duplicate/Update

    Click this button (Yellow Menu Bar).
    It will advise what options are available.
    It automatically moves, calculates, and transfers data.
    It will be ready for you to modify the new form, as needed.

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SubContractors

Contractors and Subcontractors who hire subcontractors
should consider the following procedure:

    Do not list the subcontractor nor their employees on your weekly reporting form.
    A subcontractor is anyone you are paying with a 1099 form.

The subcontractor should do the following:

    Complete their own form "front side" and enter their name as a subcontractor
    and complete the form including listing the employees that worked on the project
    for the week reporting.
    The subcontractor should also complete and sign the compliance page "Backside"
    The subcontractor should submit the completed forms to you
    (the contractor who hired them).

The contractor then submits their report along with the subcontractors'
to the General Contractor or the Agency, whichever is required.

Note:   You cannot report that you are paying less than the prevailing wage for the
           category of work being performed. It's OK to pay more than the prevailing wage rate.

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Salaried Employee

Weekly, Bi-Monthly, Monthly

How to report them on the form.

The Government requires a weekly form reporting hours worked.

Consider the following:

    Prorate the salary, based on the number of hours worked during the employee's pay period.
    (highlighting the prevailing wage rate)

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Options
    Click this button (yellow menu bar) to access available form choices and features:
    You will not lose any data when switching options.

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Customize

Click these buttons (Yellow Menu Bar) to access their features.

Options
      Contains the available form choices and features.

Edit Form
      You can modify the pre-formatted text, if needed.
      Add your optional Header / Logo.
      Allows you to add or delete reusable data. (mini database)

Formatting
      Highlight the text you want to change.
      Go to the Format menu in the gray drop down bar.
      Select from the submenu, as needed.

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Program Help

At the point of use
      There are detailed instructions and examples available.

    Quick Help
    Click on the text next to or above a data field.
    Click on the Gray Column Titles, if any.
    Help Files (Yellow Menu Bar)
    How to Fill Out the Form
    How to Use This Software
    Zoom
    Click these buttons (image display) at the bottom-left of the program screen.
    Allows you to Zoom In and Out (change the screen size).

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